Junior Team Assistant

Описание

This is an opportunity for someone early in their career who is eager to learn, take ownership, and gain exposure to the day-to-day operations of a fast-growing global business in the crypto sector.

Responsibilities

• Research, plan and coordinate domestic and international travel, including flights, hotels, ground transportation and visas
• Prepare detailed travel itineraries, boarding passes and other relevant documentation
• Coordinate with the security team and other stakeholders to ensure smooth travel arrangements
• Handle last-minute changes, cancellations and unexpected requests with efficiency and flexibility
• Support the Chief of Staff in managing the CEO's calendar, coordinating meetings and keeping schedules organised
• Schedule internal and external meetings across multiple time zones
• Prepare daily schedules, reminders and relevant briefing materials
• Take notes during regular meetings, track action items and follow up to ensure completion
• Help coordinate business and personal commitments, ensuring everything runs smoothly
• Coordinate catering, refreshments, meals and meeting room arrangements
• Help anticipate and manage the CEO's day-to-day needs, from organising coffee and meals to preparing meeting spaces
• Make restaurant reservations and coordinate hospitality arrangements for meetings and events
• Support ad hoc requests and assist with whatever is needed to keep the day running efficiently
• Track and process expenses, receipts and supporting documentation
• Maintain accurate and organised records
• Provide general administrative support to the Chief of Staff and CEO Office
• Assist with scheduling personal appointments, reservations and other logistical arrangements
• Handle ad hoc personal requests with professionalism, discretion and attention to detail

Requirements

• Early in your career: Previous experience as an Executive Assistant is not required
• Experience in hospitality, customer service, operations, administration or another fast-paced environment is welcome
• Tech-savvy: Comfortable with Google Workspace and Slack
• Quick to learn new tools and interested in using AI to work more efficiently
• Reliable and discreet: Understand the importance of confidentiality and can be trusted with sensitive business and personal information
• A can-do attitude: Happy to take on tasks big or small, and understand that no task is beneath you
• Highly organised: Can juggle multiple priorities, stay on top of details and follow through without needing constant reminders
• Proactive and resourceful: Anticipate needs, find solutions and take initiative
• Calm under pressure: Adapt quickly when plans change and handle last-minute requests without losing your cool
• Flexible: Comfortable working in a dynamic environment, occasionally adjusting your schedule to accommodate different time zones and business priorities
• Strong communicator: Professional, clear and confident when interacting with colleagues, external partners and senior stakeholders

We offer

• Full-time salary based on experience and meaningful equity in an industry-leading company
• This role is based in our London office, with a mandatory in-office presence four days per week
• Work from Anywhere Policy: You can work remotely from anywhere in the world for up to 20 days per year
• ClassPass
• Unlimited vacation policy; work hard and take time when you need it
• Apple equipment
• The opportunity to be a key player and build your career at a rapidly expanding, global technology company in an emerging field
• Flexible work culture