Office Administrator

Описание

We are looking for a motivated Office Administrator to join our site in Raanana.

Responsibilities

• Maintain a professional presence in the office during core business hours.
• Receive visitors, customers and employees and answer multi-line phones, including monitoring and responding to main voice mailbox on a regular basis.
• Reception of delivery persons, guests, customers, and employees from other Adtran offices.
• Distribution of incoming/Outgoing mail, faxes and carriers service.
• Light general office duties to include faxing and copying materials.
• Administration of kitchen and office equipment and other equipment as needed.
• Meeting arrangements – logistics.
• Monitoring office and meeting room(s) for cleanliness.
• Scheduling and monitoring conference rooms.
• Schedule service and maintenance of office equipment (i.e. shredding bins, coffee, copier, fax machine, postage meter).
• Administration of the Cibus cards (badges) and monthly reports.
• Administration of the Pool-Car with schedules for the garage/changes tires etc.
• Administration park-place for cars.
• Arranging together with HR with local activities, holiday celebrations, end year even and integration days, Birthdays and etc.
• Contact person for the local facility manager, house maintenance, cleaning company, and other service companies.
• Health & safety Assistant.

Requirements

• English (fluent in writing and speaking).
• Minimum 3-5 years of office reception, clerical and facilities experience.
• Proven experience of management skills.
• Excellent communication and interpersonal skills.
• Highly organized and able to multi-task under time constraints.
• Professional handling of MS-Office.
• Service oriented team spirit.

We offer

• The possibility to work in an international, multicultural environment.
• Strong team-oriented and friendly work culture.

Success Criteria

• Improved efficiency and time management.
• Improved coordination and communication with office staff.
• Internal and external customer satisfaction.
• Team player.
• Friendly, open and cooperative character.
• Reliable and efficient in completing tasks.
• Patience.
• Proactive supportive.