Executive Assistant

Описание

This role involves providing comprehensive administrative support to Partners within an international company, focusing on business development, calendaring, and travel arrangements.

Responsibilities

• Build relationships with clients and client EAs
• Understand the business goals and objectives of each supported Partner and proactively help to push them forward
• Lead the administrative support of RFPs/tender responses
• Maintain and update the current list of contacts and business activities in the CRM database
• Track and maintain sales activity/pipeline with each Partner
• Proactively spot clients that haven been called upon and/or who need follow up
• Execute requested follow-up calls for client mailings
• Assist the Marketing Department with the co-ordination of customized mailings
• Prepare letters, proposals and other documents using Company formatting styles
• Maintain diaries for Partners, scheduling internal and external meetings, communicating with clients and infrastructure staff as appropriate
• Proactively spot opportunities to add internal and external meetings, interviews, staff meetings, follow up
• Assist with scheduling for complex projects as requested by the Partner and/or project team
• Coordinate travel and accommodation, book cars, rail tickets, etc.
• Coordinate with mobility and HC to obtain relevant business visas/work permits
• Develop understanding of Partner scheduling and travel preferences
• Coordinate travel efficiently by grouping client meetings where possible